Tendering for IT and logistics systems

The term ‘tendering’ means the procedure of comparing various suppliers when sourcing a product or service on the open market. The tender process makes it relatively easy to gain an insight into the market of potential suppliers and their price/quality ratios. Tendering helps you to select the right logistics service supplier or to contract the right IT supplier for you.

Tendering advice
Consulting firm Groenewout supports companies during the tender process. In most cases, tendering results in considerable cost savings. Our consultants can draw up a project plan, conduct analysis, prepare the necessary documentation, act as the primary contact person in the tender process and provide the decision-makers with an evaluation of the results. The tender process concludes with both parties signing the pricing agreement and the service level agreement (SLA). Topics related to tendering can include:

  • Drawing up a specification of requirements (functional, technical and process-based requirements)
  • Supporting part or all of the tender process, such as by preparing the required documentation (RFI, RFQ/RFP, SLA), a longlist and shortlist of suppliers and by circulating and supervising an evaluation model
  • Setting up and leading Question & Answer (Q&A) sessions
  • Comparing proposals and recommending preferred suppliers
  • Supporting contract negotiations and drawing up contracts

Tendering the logistics for Domino’s Pizza
In order to give you a sense of our approach in a tendering process for logistics and IT, we are pleased to outline the project we completed for Domino’s Pizza. All Domino’s Pizza branches receive daily deliveries of fresh dough and fresh ingredients such as tomato puree, mozzarella, meat and vegetables. Until recently, the branches in The Netherlands were supplied from an 800 m2 distribution center in Raamsdonksveer, but that became too small. A new DC was built in Gorinchem which Domino’s Pizza leases from Kadans Vastgoed. This distribution center, comprising 2,500 m2, now supplies fresh ingredients to more than 130 outlets of the pizza chain in The Netherlands and Belgium every day.

The company enlisted Groenewout’s help for the construction and design of the DC. We carefully analyzed the layout of the distribution center and calculated the required storage capacity. In addition, we supervised the project step by step:

  • Determined the specification of requirements and the flows of goods
  • Designed the most cost-effective solution
  • Supported the tendering and contracting of pallet and gravity-flow racking, cold storage unit, dough-production area and conveyor belt.
  • Supervised realization management: provided expert support to the customers and overall support for the project manager

While the new distribution center was designed and fitted out, which was done within the space of three months, we provided project-management support. The project was completed on time and within budget.

More tendering references:

  1. Domino’s Pizza (and inteview with Domino’s Pizza)
  2. Antalis (and interview with Antalis)
  3. Forever Direct (and interview with Forever Direct)
  4. Hollister (and interview with Hollister)

Would you like to know more about tendering for IT and logistics systems? If so, please feel free to contact our expert:

Wendel Dijker
Managing Consultant & Partner
E: dijker@groenewout.com
T: +31 6 2122 0408

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