Groenewout provides tender support for logistics premises

[Source: DC Domino's Nieuwegein]

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Tenders for buildings

Tendering is the term used to describe the procedure of comparing various suppliers before deciding where to source a product or service on the open market. The tender process makes it possible to gain an insight into potential suppliers and their positioning in terms of price/planning/quality. A tender helps you to make a well-founded decision when building a new warehouse or extending an existing warehouse, but it can be a time-consuming process.

Do you lack the necessary expertise or capacity to handle tender processes? Groenewout provides advice and support to help you make a carefully considered decision when selecting a supplier for the construction or expansion of logistics real estate in both leasing and investment situations.

Step-by-step plan for a tender process

A tender process is made up of a number of concrete steps. Our consultants support you throughout the various phases to enable you to reach an optimal, objective decision. We work through the following steps:

  • Preparation of Program of Requirements (functional, technical and process-based requirements)
  • Supporting part or all of the tender process, such as by preparing the required documentation (RFI, RFQ/RFP, SLA), a longlist and shortlist of suppliers and by circulating and supervising an evaluation model
  • Setting up and leading Question & Answer (Q&A) sessions
  • Comparing proposals and recommending preferred suppliers
  • Supporting contract negotiations and drawing up the final agreement.

Tender process support building

Are you keen to find out how we could support you in a tender process for logistics facilities? Or would you like to identify the optimal lease and development conditions for new logistics real estate?

We are happy to discuss your specific situation – including your wants and needs – with you, so feel free to contact our experts.

FAQs

What is the purpose of tendering for logistics premises?

The tender process makes it possible to gain an insight into potential suppliers and their positioning in terms of price/planning/quality. A tender helps you to make a well-founded decision when building a new warehouse or extending an existing warehouse.  Groenewout provides advice and support to help you make a carefully considered decision when selecting a supplier for the construction or expansion of logistics real estate in both leasing and investment situations.

To rent or buy?

Groenewout can support you in your search for a new logistics facility in terms of both the technical and the contractual aspects.  Our consultants know how to make fair comparisons between various proposals in terms of price, quality, the speed of construction and contractual terms and conditions, and how to set up the process in order to arrive at comparable proposals. This enables you to select the most optimal construction contract or the best possible terms of lease and development for your new logistics building.

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Topics in tenders for logistics buildings

To rent or buy?

When you start looking for new logistics premises, the first question is whether to lease the facility or invest in purchasing it. And how should you approach and manage the process?

Groenewout can support you in your search for a new logistics facility in terms of both the technical and the contractual aspects. At Groenewout, we are familiar with the project development/investment market and construction companies. Our consultants know how to make fair comparisons between various proposals in terms of price, quality, the speed of construction and contractual terms and conditions, and how to set up the process in order to arrive at comparable proposals. This enables you to select the most optimal construction contract or the best possible terms of lease and development for your new logistics building.

Key considerations when leasing

When you are looking to reach a rental agreement with developers/investors, it is important to inform them of your concrete technical and contractual criteria right from the start.
On the technical side, a Program of Requirements is drawn up outlining all relevant technical requirements and criteria when developing the logistics facility. This can include things like floors (smoothness and load-bearing strength), column grid, clear ceiling height, requirements for the roof and walls, required transformer capacity, etc. In terms of the contractual aspect, relevant points can include:

  • Lease period and view to future lease periods
  • Agreements and limitations with respect to indexation of the rent
  • Agreements about maintenance activities in line with the nature of the contract
  • Any aspects that are relevant from a development perspective are usually agreed in another contract, separately from the rental agreement.

Key considerations when buying

When you are investing in buying your own premises, the process likewise starts with a Program of Requirements. This is used to arrive at a design in collaboration with a design team (architect, construction expert, fire safety specialist, BREEAM expert, technical systems advisor, etc.). Sub-contractors are requested to submit a tender based on the design guidelines.

It is important that the proposals are comparable. This means setting up a strict tendering process accompanied by the relevant documentation, which includes a response form detailing how the proposal should be submitted. This is essential in order to select the most suitable construction company.

References